AUBURN ROTARY CLUB COMMUNITY NEEDS GRANTS PROGRAM INFORMATION

1. Background:

One of the four Avenues for Rotary is "Community Service". A significant endeavor for Community Service is raising funds through assessments, voluntary contributions and Club projects; and the annual distribution of these funds to local community services organizations and programs..

2. General Procedures:

(A). The annual club budget approved by the Officers and Board will include a line item for "general community needs projects". Additional line items will be included in the budget for specific other charity programs and projects. It is Club policy that 100 percent of all funds generated through assessments, donations and club projects will be allocated to charity purposes.

(B). The Club Community Needs Committee will take action to solicit requests from organizations and individuals for distribution of those funds budgeted for "general needs"; review all requests; and recommend specific grants to the Board for final approval. Club members are invited to submit nominations for committee action.

(C). Generally, grants will be directed to support programs and projects that provide direct support to the welfare, education, and security for the needy in the greater Auburn and Lee County area.

(D). The Community Needs Committee will use its own discretion for Committee review and analyses and decide a consensus order of priority for recommending grants. Generally, all requests for an amount of $500. or more will be made in writing using the format shown on the FORMS section.

For requests for an amount less than $500. , the committee will consider letter or memorandum requests with general information to support the request.

The Committee may schedule face-to-face discussions with concerned parties as needed for review and evaluation.

(E ). For the year 2009/2010 Rotary Year the Committee will make the annual call for requests for grants in January and commence review and evaluation of all not later than January 10, 2010.

Recipients of approved awards will notified by the Committee. Presentations will be arranged and scheduled by the Committee, and will be made at a regularly scheduled club meeting whenever possible, and not later than June 30th.

3. Guide Lines for Evaluating Requests

To evaluate requests and recommend specific allocations of available funds the Committee will give highest priority to those programs and organizations which:

(A) Directly support the education, security, and welfare of needy children, families and the elderly.

(B) Have a major impact on the local community at large,

(C) Have a limited fund base and only limited out-of-area fund sources,

(D) Have comparatively low overhead/indirect cost, to direct client benefit ratio,

and (E) Have traditionally been supported by Rotary and are very dependent upon continued support.

(4) For year 2009/2010 Club representative who may be contacted to answer questions and assist with preparation and submission of requests is:

Dan Nichols, telephone: 502-2995 email bonesds@charter.net